In Ollie, with a full subscription, you have the ability to create as many warehouses as you like. Warehouses contain a name, an owner (the organization who creates & manages the warehouse), a location, and fulfillment methods. Warehouse owners also have the ability to control which of their own user's have access to a particular warehouse, as well as control which organizations (if any) have access to a particular warehouse. In addition, warehouse owners can control which of their SKUs are enabled on a per warehouse basis.
How to Create a Warehouse
Under your Inventory > Warehouses click on the + New Warehouse button at the top of the page.
Fill in the required fields under Basic Info and Location. If you would like to be able to control and monitor inventory within the warehouse ensure to check the Inventory Controlled box. Inventory Controlled Warehouses will monitor inventory going up and down according to orders, transfers and adjustments.
You can leave the Inventory control off for warehouses that you are using to vanish product (account for breakage, product sent out of Province etc) but in most cases you will likely want to you make your warehouses Inventory Controlled.
Note: You will be required to create a unique name for each warehouse.
Hit Create at the top of the page once complete.
You can easily manage which products are available within each warehouse.
Click on the warehouse you'd like to manage:
From there, click on the Products tab at the top. On this page you can then toggle ON or OFF the products you'd like to include in this particular warehouse.
Warehouse Fulfillment Methods
Fulfillment methods can be enabled on a per warehouse basis. Once a fulfillment method is enabled on a warehouse, you will be able to select that fulfillment method on your orders. Currently, you have the ability to enable 2 different fulfillment methods on your own warehouses: delivery and pickup. You will soon be able to create your own fulfillment methods where you can customize things like shipping fees & rules, pickup instructions, and more. Stay tuned for more details on this upcoming feature!
For warehouses owned by distributors such as Direct Tap, you will have the ability to select their different fulfillment method options on orders, such as "Rush" and "Standard".
Warehouse Organization Access
The organization access feature enables you to not only send orders through distributor warehouses like Direct Tap, but it also gives you the ability to share your warehouses with other organizations. Once an organization has access to your warehouse, they will be able to select your warehouse on order and any fulfillment methods you have enabled on that particular warehouse.
To give an organization access to your warehouse, scroll down to the Access section and click on the Organizations tab. Here, you will see a list of the organizations that have been given access to your warehouse and a search bar.
Clicking on the search bar will open up a drop-down menu, here you will see a list of existing organizations in Ollie. Begin typing the organization's name and once you've found them, click on their name to give them access.
Note: you can remove an organization's access by clicking on the red Revoke button next to their name. You can always enable their access again if needed.
How to Deactivate and Reactivate Warehouses
If you no longer require the use of a warehouse you can deactivate it. Warehouses cannot be completely removed from your account.
To deactivate a warehouse you must first remove all inventory by way of a transfer, adjustment or ordering down to no inventory.
To deactivate a warehouse select Inventory > Warehouses and then select the three dots [...] next to the warehouse you'd like to deactivate. Within that drop-down is a deactivate button. Once deactivated you can do the opposite and reactivate the warehouse.
And that's it! You now know everything there is to know about creating & managing warehouses in Ollie Order. If you have any questions, please reach out to our support team, we're always happy to help 😊
Happy ordering! 🍻