Ollie Ops was designed to provide our brewers with the flexibility they need to keep work moving even if they don’t have all the inventory or information available in the app. While the flexibility is important, it can lead to bad data integrity if brewing teams don’t take the time to address those short cuts later on.
Below we have compiled a list of the most common actions that can cause data to get out of sync:
| Action Within Ollie Ops: | Results In: | Why? | Prevention: |
|---|---|---|---|
| Changing the price of raw materials or packaging materials after the product has been packaged | COGS of packaging goods being incorrect | Changes made after a product has been packaged will not change the COGS calculation for any finished goods that used inventory from that lot code | Ensure that pricing for received inventory is correct prior to usage within a batch that has been packaged. |
| Creating journal entries within Quickbooks to accounts mapped in Ollie Ops | Account balances will no longer be the same between platforms | Ollie Op’s integration with Quickbooks is one way. Any changes made in Quickbooks will not be accessible to Ollie Ops. | Do not make any journal entries in Quickbooks to accounts mapped to Ollie Ops. |
| Brewing + packaging a batch with negative raw materials inventory and/or packing inventory into finished goods | COGS of packaging goods being incorrect | Negative inventory has no lot code or price associated with it and has a $0 value | Ensure that all raw ingredient and packaging material inventory is up to date and remove any negative inventory used in a batch via the brew log prior to packaging. |
If you have any additional questions, you can reach out to support by emailing us as support@getollie.com. You can also reach out to your account manager.